Femina Health Information Project (Femina HIP) is committed to safeguarding the privacy and personal data of all individuals who interact with our website, https://feminahip.or.tz. This Privacy Policy provides a detailed explanation of how we collect, use, store, protect, and disclose your information. We are guided by the principles set out in the Personal Data Protection Act, 2022 of Tanzania and other applicable regulations to ensure transparency, accountability, and security in how your data is handled.
Information We Collect
We may collect different types of information depending on how you interact with our website and services:
- Personal Information: This includes information you voluntarily provide such as your name, email address, phone number, organization, or any other details submitted through contact forms, surveys, newsletters, or program registrations.
- Technical Information: We may automatically collect technical data such as your Internet Protocol (IP) address, browser type, operating system, device type, referral source, and other system-related information.
- Usage Data: We collect information on how users interact with our website, including pages visited, time spent on pages, navigation paths, downloads, and general engagement metrics.
- Communication Data:Records of your correspondence with us, including inquiries, feedback, and support requests.
How We Use Your Information
Femina HIP uses collected information in a responsible and lawful manner to support our mission and operations. Specifically, we may use your information to:
- → Provide, operate, and maintain our website and digital platforms effectively.
- → Respond to your inquiries, requests, or feedback in a timely and helpful manner.
- → Share relevant updates, newsletters, or program-related information where you have consented to receive such communications.
- → Conduct research, analysis, and reporting to enhance our programs and outreach impact
- → Ensure compliance with applicable laws, regulations, and institutional policies in Tanzania.
Legal Basis for Processing
We process personal data in accordance with lawful bases recognized under the Personal Data Protection Act, 2022. These include:
- Consent: Where you have clearly agreed to the collection and use of your data for specific purposes.
- Legitimate Interests: Where processing is necessary for our organizational objectives, provided that such interests do not override your fundamental rights and freedoms.
- Legal Obligations: Where we are required to process or disclose information to comply with applicable laws, regulations, or lawful requests from authorities.
Data Sharing and Disclosure
Femina HIP respects your privacy and does not sell, rent, or trade your personal information. However, we may share your data under limited circumstances, including:
- → With trusted third-party service providers who assist in operating our website, managing communications, or analyzing performance, under strict confidentiality obligations.
- → With regulatory bodies, law enforcement agencies, or government authorities when required to do so by law or to protect our legal rights.
- → - In organizational reporting, research, or partnerships, where data is anonymized or aggregated to ensure individuals cannot be identified.
Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected. Retention periods may vary depending on the type of data and legal requirements. In determining appropriate retention periods, we consider:
- → The nature, sensitivity, and purpose of the data.
- → Legal and regulatory obligations under Tanzanian law.
- → The need to resolve disputes, enforce agreements, or maintain accurate records..
- Once data is no longer required, it is securely deleted or anonymized.
Data Security
We take appropriate technical and organizational measures to protect personal data against unauthorized access, accidental loss, misuse, alteration, or disclosure. These measures include access controls, secure data storage systems, and regular monitoring of our platforms. While we strive to protect your data, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
Your Rights
In accordance with the Personal Data Protection Act, 2022, you have several rights regarding your personal data:
- → The right to access information we hold about you..
- → The right to request correction of inaccurate or incomplete data.
- → The right to request deletion of your personal data, subject to legal limitations.
- → The right to withdraw consent at any time, where processing is based on consent.
- → The right to lodge a complaint with the Personal Data Protection Commission if you believe your rights have been violated.
- We are committed to responding to all legitimate requests in a timely manner.
Cookies & Tracking Technologies
Our website may use cookies and similar tracking technologies to enhance functionality and improve user experience. Cookies help us understand user behavior, remember preferences, and optimize performance. You may choose to disable cookies through your browser settings; however, this may affect certain features of the website.
Third-Party Links
Our website may contain links to third-party websites, platforms, or resources. These external sites operate independently and have their own privacy policies. Femina HIP does not have control over and is not responsible for the content, security, or privacy practices of such external sites. Users are encouraged to review their policies before providing personal data.
Children's Privacy
Femina HIP is committed to protecting the privacy of children and young people. While some of our content is designed for youth audiences, we do not knowingly collect personal data from children without appropriate consent from a parent, guardian, or authorized entity, in accordance with applicable laws. Where such data is identified, we take steps to ensure it is handled appropriately.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in legal requirements, organizational practices, or technological developments. Any updates will be posted on this page with a revised effective date. We encourage users to review this policy periodically to stay informed.